Meeting Room Booking System (MRBS)




Managing room bookings is now hassle-free and easy to use.
Existing Faculty and Staff have always been able to manage room bookings using FASmail Resources, but what about students? Many units have rooms or other resources available for student use. However, without a FASmail account, students had no way of booking them. With the Meeting Room Booking System (MRBS), we now have a solution. This free tool allows students to view available rooms and book them for their tutorial sessions, meetings, collaborations and other student-centred uses.

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How does MRBS work?

Faculty, staff, or students may view room availabilities and reserve timeslot(s) by logging in with their existing campus-wide login (CWL). When reserving a timeslot, the individual may be asked to provide further details such as, purpose, equipment requirements, etc. Administrators can also restrict access for particular rooms based on a criteria, for example, allowing students who are actively enrolled in a specific program to make bookings only. Once a reservation has been confirmed, an email notification will be sent, which includes link(s) to modify or cancel bookings.

Key Features

  • Ability to allow students to login with their existing CWL.
  • Ability to restrict access based on student data (ex. only allow students who are actively enrolled in specific courses to make bookings).
  • Require students to provide certain information in order to make bookings (ex. purpose, equipment requirements, etc.).
  • Customize email notifications, including link(s) to modify or cancel bookings.

How can MRBS help me?

In addition to room bookings, this tool can be used to book one-on-one sessions with tutors, schedule assessments, and more. Below are examples of how other departments are using MRBS:

  • Tutorial sessions: Students have the opportunity to more efficiently visit designated drop-in hours or schedule a one-on-one appointment with a tutor or teaching assistant.
  • Language practice: Student-centred conversation practice empowers individuals to further improve and enhance their acquisition of language skills and increase proficiency.
  • Schedule assessments: Coordinate multiple appointments for individual assessments, such as oral examinations or presentations.
  • Collaborative meetings: Provide a space for students to work on projects collaboratively.


  • Flexibility to use the room booking system for multi-purposes.
  • Students have the ability to login easily with their existing CWL.
  • Ability to restrict access based on student data (ex. only allow students who are actively enrolled in specific courses to make bookings).
  • Customizable email notifications, including link(s) to modify or cancel bookings.


  • Cannot accommodate multiple bookings during individual time slots (ex. cannot be used for group assessments where a resource can be booked by more than one person at any given time).
  • Tool is intended as a scheduling resource for departments and programs, but is not currently available for individual users (i.e. individual instructors or advisors)
  • All users must have an active CWL in order to make bookings.

Getting Started

Contact us through the form below or visit us in person to find out more.