Parent Page(s): Collaboration and Discussion
Stay connected with your students online in real time with Zoom.
Zoom is a videoconferencing application that can be used to host online synchronous course activities, including full lectures and smaller meetings. In addition to being able to connect with attendees through video and audio, features such as a public and private chats, a collaborative whiteboard, screen, file and device sharing, polling and smaller breakout groups are available to enhance online lectures.
How Can I Use Zoom?
Host lectures with up to 300 (or more*) students without being restricted by location. Gallery view can also be enabled to see up to 49 participants’ video feeds at a time. Facilitate student collaborative group meetings through breakout rooms
Exam support or invigilation
Create meetings for your students to monitor their progress during exam periods. Use Zoom’s built-in private chat to communicate with students needing assistance.
Meet with students one-on-one without having to be present on campus.
Online meetings with up to 300 participants. (*Meetings with over 300 participants are possible in webinar mode, but some features will be limited. Requests for webinar mode must be sent to firstname.lastname@example.org.)
Participants can join meetings on their computers through browser or through the Zoom desktop client.
Presenter can share their screen, applications and files with participants.
Provides options to share a specific portion of your screen, an external device, or a collaborative whiteboard with participants.
Split attendees into teacher or self managed breakout rooms for collaborative smaller-scale discussions.
Ability to request remote control of participants’ computers during screen sharing.
Chat function allows students to engage publicly through text, or to contact instructors privately.
Sessions can be recorded and downloaded, and chats can be saved for viewing or archiving later.
Multiple people can share their computer screen during a meeting at once.
Shows a large number of video feeds on screen at a time (up to 49 at a time, depending on CPU).
Increased capacity of up to 300 attendees (or more*)
Students can participate in Zoom meetings through a browser, without having to create an account.
Can be accessed independently from Canvas, OR from within Canvas.
Students can enter meetings with a variety of devices, including computers, laptops, tablets, and smart phones.
Certain features in Zoom (such as the ability to set custom backgrounds) may facilitate academic misconduct during exams and may need to be disabled in advance.
Without set-up with UBC IT AV, meetings created by free accounts are limited to 40-minute sessions at a time.
If students join sessions with their own Zoom accounts, their emails will be recorded in Zoom attendance records. Students should be encouraged to join sessions without logging into a Zoom account.
Internet connectivity issues may impact performance.
- If you are an instructor or a TA who needs a UBC licensed Zoom account, send an email to the UBC IT Audiovisual Help Desk (email@example.com) with the following information:
- The course you intend to use Zoom with
- The UBC email address that is associated with your Canvas account (check by going to Account > Settings in Canvas)
- Your faculty/school
- Your department
- Once your request has been approved, you will be sent an email with a link to activate your Zoom account.
- In the webpage that opens, click Sign up with a password. You may need to verify your date of birth for security reasons.
- Fill in the required info and click Continue to create your account.
- The Zoom application should automatically download for you, or you can download it at https://zoom.us/download. Once it has downloaded, open it and follow the steps to install the application.
If you are experiencing this issue:
- Check the email address that is associated with your Canvas account by going to Account > Settings in Canvas
- Log into https://ubc.zoom.us
- you should be directed to your Profile page
- Click Edit for your Sign-in Email
- Enter the email address that is associated with your Canvas account
- Click Save Changes
I would like to learn how to…
The latest version in Zoom allows a session host to create self-assign breakout rooms.
Download the full PDF guide here: Create self-assigned breakout rooms in Zoom
To create pre-assigned breakout rooms, you will need email IDs of your course participants.
You may create pre-assigned breakout rooms only if it meets a pedagogical need in your course. Please follow the below guidelines to create pre-assigned breakout rooms.
Step 1) Direct your students to create <CWLusername@student.ubc.ca> email IDs. Visit here to learn more.
Step 2) Use a survey to collect email IDs. Canvas surveys or Qualtrics may be used for collecting email IDs.
Step 3) Send the email list to firstname.lastname@example.org and request UBC licensed Zoom accounts for your course participants.
Step 4) You may now create pre-assigned breakout rooms in your Zoom web portal. Click here to learn more.
Zoom provides AI-powered live transcription for all licensed accounts. You(Host) can enable this setting, and any participants can view the transcript as needed. We have also listed a few limitations to consider, in the guide linked below. For best results, we recommend you to use an external microphone and speak slowly.
Download the full PDF guide here: How to Enable AI Live Transcription in Zoom
If you have enabled Lockdown Browser for your online exams, you may use Zoom to monitor students during the exam.
If you would like to use the Pre-assigned breakout rooms feature for your course, your student’s Zoom accounts will need to be licensed by UBC. To activate UBC license for your student’s Zoom accounts, you may collect the email IDs through a survey and send the list to email@example.com.
All active and registered students are eligible to sign up for a <CWLusername@student.ubc.ca> email account. Click here for more information.
Note: Students may only use the <CWLusername@student.ubc.ca> email ID for participating in Zoom.