Request, Modify, or Remove a UBC Mailing List

Mailing lists allow users to send emails to large groups of people via email, which can take the form of announcements or email discussions. They are best used for groups that may potentially grow in size, or lists of more than a few people. UBC Mailing Lists create a fully customizable experience from both the administrators and the users, with a number of different list types and user roles. They are free to use and can be moderated by multiple owners.

UBC also offers HTML templates for sending out newsletters and emails. See UBC Brand for font and typography, logos, and formatting prescriptions.

Key Features

  • Free of charge
  • Unlimited number of mailing lists
  • Easy-to-use web dashboard
  • Service is hosted at UBC, in compliance with federal and university privacy policies
  • Lists can be moderated and maintained by multiple owners
  • Users can manage their subscriptions through the web dashboard

 

There are three types of mailing lists. Choose the one that best suits your needs and services.

Announcement Only

Used for newsletters and announcements. Emails are sent one-way from mailing list administrators to subscribers.

Discussion Un-moderated

Used for group discussions. Emails are immediately sent to everyone subscribed to the mailing list.

Discussion Moderated

Similar to Discussion Un-moderated, but all messages from subscribers need to be approved and reviewed by a list administrator before being disseminated.

 

 

There are five roles that provide varying levels of interaction with UBC Mailing Lists. The chart below provides a general summary of the possible tasks and services. Detailed descriptions can be found on UBC IT’s User Roles.

 

 Staff & Faculty Students, Guests, Users External to UBC Send Unmoderated Emails Moderate Discussion Emails Approve or Reject Subscribers to Private Mailing Lists Add & Remove Subscribers Add & Remove Owners, Moderators, and Editors Create, Delete, Rename Mailing Lists
Sponsors1 checkmark checkmark checkmark checkmark checkmark checkmark checkmark checkmark
 Owners checkmark checkmark checkmark checkmark checkmark checkmark checkmark checkmark
 Moderators2 checkmark checkmark checkmark checkmark checkmark checkmark checkmark checkmark
 Editor3 checkmark checkmark checkmark checkmark checkmark checkmark checkmark checkmark
 Subscribers4 checkmark checkmark checkmark checkmark checkmark checkmark checkmark checkmark

Also known as Configuration Owners.

If there is no assigned Moderator, then by default, the List Owner will take on this role.

Editors must be added to the list by an Owner.

Subscribers can also subscribe and unsubscribe themselves from public mailing lists. They can manage current subscriptions, browse archives, and set digest options through the web interface.

All active staff and faculty members can request and manage new mailing lists. Any use of the service is governed by federal and university privacy policies on information security.

Non-FASmail users can register their email addresses for a local UBC Mailing List account, which allows subscription and list management.

Subscribers can receive emails, request to be added or removed, manage digest options, and/or participate in discussions without signing up.

Interchange mailing lists have been discontinued and are no longer supported. All mailing lists have been migrated from “@interchange.ubc.ca” to “@lists.ubc.ca.”

For more information on the migration and defunct interchange mailing lists, see UBC IT’s FAQ.

Refer to UBC IT’s Frequently Asked Questions or contact us using the form below.