Microsoft OneDrive

Microsoft OneDrive is a versatile cloud storage solution that keeps all your files and documents securely accessible from anywhere, anytime.

With OneDrive, you can effortlessly store, sync, and share files across multiple devices, whether it’s your computer, smartphone, or tablet, ensuring that your important data is always at your fingertips. Its seamless integration with the Microsoft Office suite allows you to create, edit, and collaborate on documents in real-time, making it perfect for personal and professional use.


Microsoft OneDrive is UBC’s preferred method of data-storage. OneDrive is a FIPPA-compliant file-hosting cloud service where you can store your files, share them for collaboration, and access them at any time from your various devices.

A UBC Microsoft 365 subscription gives you:

  • 1 TB of space in the cloud to store files
  • Allows you to view, edit, and share files both on the web browser, and through the OneDrive application on your computer or mobile device
  • All documents/folders are kept private until you decide to share them. Additionally, you can stop sharing any time you want
  • Enables sharing and collaborating on documents in one place, without needing to send the versions back and forth
  • Changes made in folders/documents are automatically saved and synchronized in all devices
  • Individual controls on who can view, edit, and download the document
  • Being able to see who works on the document and ability to restore previous versions
  • Integrated with Microsoft Teams

  • OneDrive is FIPPA-compliant and data is stored in Canada. Compared to other data-storage sites, OneDrive is secure enough to house sensitive student information, such as grades.
  • Subscription is included with a UBC email address
  • More than 300 file types are supported
  • Can be accessed from the web interface or as a desktop or mobile application
  • All changes are saved and synched in all devices that has OneDrive installed
  • Multiple people can work on the same document at the same time and all changes are synched in one place
  • You can make changes to your documents while you are offline and it will automatically be synched when you are online again
  • Ability to share documents with staff, students, and faculty at UBC
  • Extensive sharing options to control access to folders and files
  • There is an individual file size limit of 250GB
  • Previous versions of documents can be restored and saved

  • Link sharing is disabled for users who do not have a UBC account
  • Working on files using the desktop application sometimes produces document conflicts
  • The online version of document processors (Word, Excel, and PowerPoint) are limited when compared to the offline desktop application
  • Editing OneNote documents on OneDrive while others are editing the file often produces conflicts and is not recommended for collaboration
  • Windows XP and Linux do not work with the OneDrive desktop or mobile applications
  • Students are required to activate their account from the UBC CWL myAccount page

Additional Resources


If you would like further support on Microsoft OneDrive, please connect with us to learn more about the tool and its capabilities.

Upcoming Events