Gain valuable insights and make informed decisions with our comprehensive data reporting offerings.
Arts ISIT provides tailored reports for critical operations like promotion and tenure, department reviews, teaching awards, faculty recruitment and more.
Our data reporting offering is primarily offered to the Arts Dean’s Office, department heads, administrators, and faculty and staff engaged in administrative processes (such as program chairs and undergraduate directors upon approval from department heads).
Service offering
We offer the following support for the Dean of Arts Office and heads, directors, and chairs:
Data reporting
- Consultation – Providing an overview of the data that is available through existing solutions and how to use this information to inform unit decisions
- Setup – Setting up instances for new Faculty of Arts units and providing access
- Training – Providing one-on-one or group training on how to interact with data products on Tableau, how to interpret the data/information presented, and how to use it in relation to the process it supports (i.e., to connect them to decision-making)
- Troubleshooting – Fixing any incidents or issues you may be having with Tableau
Arts data reporting services
Setup and orientations on Arts Tableau
Our data reports are available for self-service access on Tableau. We assist in setting up new units with access to the Arts Tableau site, creating project folders, and publishing reports to support administrative processes within the UBC Faculty of Arts. Additionally, we provide personalized 1:1 training and orientation sessions upon request to ensure a comprehensive understanding of our reports.
Consulting on existing data and solutions
We can support you in making data-informed decisions by offering guidance and expertise on existing data and solutions. Consult with us to:
- Assess available data and its administrative applications
- Interpret the data reports effectively
- Explore data-based solutions to plan resources, improve programs and courses, enhance learning experiences, optimize academic offerings for students, and shape institutional strategies.
Data reports supporting your Faculty of Arts processes
Our team provides insightful data reports for essential operations, such as promotion and tenure, department reviews, teaching awards, and faculty candidate diversity. These resources facilitate informed decision-making and foster excellence within your unit.
Arts data reports
Report description and functionality
We offer comprehensive reports designed to provide valuable insights and enable data informed decision making within Arts. Our reports cover student and departmental analytics in the teaching and learning domain.
These reports are available to a select audience, and are designed for self-service, interactive use.
Note:
- SEI-related reports are updated once per term.
- For all other reports, data is refreshed daily.
- Historical data, prior to the 2024 Winter Term, has been sourced from the Student Information System (SIS) and converted into the Workday data model.
Individual access to reports will be limited to the departments and data domains (grading, enrolment, evaluations, and more) to which you have been granted access. If you think this access has not been configured correctly, or if you notice any other issues with the dashboard, please submit a ticket to arts.helpdesk@ubc.ca.
Section Registration Tracker
See a comprehensive view of current daily registration activity by section, along with the distribution of filled seats across course sections. Furthermore, you can explore detailed information about each section such as: delivery mode, instructor details, section start and end dates, room capacity, etc.
It also provides key enrolment metrics such as overall, reserved, and unreserved capacities, along with current enrolment numbers and waitlist data. Additionally, the dashboard tracks both daily and cumulative add/drop statistics, providing valuable insights into section availability and registration patterns for future planning.
The data is sourced from Workday Student and is updated multiple times a day.
Course Enrolment Trends
Find an in-depth analysis of annual credit-adjusted course enrolments at the department, course subject, and course level, providing a comprehensive view of trends over the past ten years.
You can drill down into specific course sections to examine enrolments, seat fill percentages, and attrition rates. It also allows for comparative analysis of enrolment trends between the reporting unit and other units within the Faculty of Arts, or across the faculty as a whole.
Course Enrolment Demographic Trends: International
This report highlights the department's international vs. domestic course enrolment trends over the past 10 years. It allows for detailed analysis of annual credit-adjusted enrolments by department, course subject, and course level, while also tracking the percentage change between international and domestic students over time. Additionally, it offers the ability to compare these trends between your unit, other units within the Faculty of Arts, or across the entire Faculty of Arts.
Grade Distribution Trends
This report provides a comprehensive analysis of grade distribution trends over the past 5 to 10 years. It allows you to explore annual grade distributions, percent and letter grades, and year-over-year changes at department, course subject, and course level.
It also offers various metrics for percent grades, including student averages, section mean averages, and credit-adjusted section averages, while also highlighting grade variability and outliers. The distribution of letter grades awarded to students is also available. You can drill down into specific sections to analyze grade distributions for selected instructors. Additionally, the report allows for comparisons of grade trends between the reporting unit and other units within the Faculty of Arts.
Instructor Grading Report
This report presents both the average and distribution of grades awarded per course by an individual instructor across all Arts sections they have taught in the past 5 years. For comparative purposes, it also includes the distribution of letter grades and section grade averages for the units in which the selected instructor has taught.
Program Enrolment Trends
This report allows you to analyze program enrolment trends over the past 10 academic years, focusing on undergraduate and graduate programs.
You can examine trends based on program type, gender, international status, student class standing, as well as program specializations and names. Additionally, it enables comparisons of enrolment trends between your unit, other units within the Faculty of Arts, or across the entire Faculty of Arts.
Program Completion Trends
This report provides insights into program completion trends over the past 10 conferral years, focusing on program type, academic level, and international status.
It allows you to explore completion trends for specific programs and credentials, as well as year-to-completion metrics for undergraduate, Master’s, and Doctoral programs. Additionally, it shows how your unit’s programs are combined with others and enables comparisons of completion trends between your unit, other units within the Faculty of Arts, or across the entire faculty.
Faculty Workload Report
This report provides a list of instructors and the courses they taught within your unit, along with supplementary details such as course titles, instructor format, enrolment and capacity metrics, credits, and more.
Teaching and Learning Dossier
Request a comprehensive report highlighting your department's performance with our semi-standard template for departmental reviews. This dossier draws on up to ten years of data, including student enrolments, class size, grades, student experience of instruction, specializations, degrees awarded, and degree completion time. Discover trends over time and benchmark against similar units within the Faculty of Arts.
If your unit is undergoing a departmental review, please contact us at arts.helpdesk@ubc.ca to arrange a consultation.
This report is available by request from Arts ISIT.
Instructor Summary Scores Report
Access a comprehensive summary of student experience of instruction for individual instructors over the past ten academic/session years, supporting promotion and tenure review, teaching award applications, and investigations into teaching performance.
Instructor Comments Report
Capture a summary of student experience of instruction comments for individual instructors over the past ten academic/session years, supporting teaching awards (e.g., Killam) applications and providing insights into teaching effectiveness.
Instructor Summary Report (summative)
Obtain a comprehensive summary of student experience of instruction scores and trends for the unit over the past five academic or calendar years, enabling detailed analysis of results from courses and instructors.
Teaching Assistant Scores Report (individual)
Summarize student experience of instruction scores for individual TAs, offering a valuable tool for performance assessment and feedback.
Teaching Assistant Scores Report
Gain an overview of TA’s student experience of instruction scores for the entire department, facilitating comparisons and informed decision-making for TA reappointments.
Candidate Faculty Diversity
Discover the diversity within the pool of applicants for specific faculty positions within your unit, supporting equitable hiring practices and fostering inclusivity.
Arts Data Glossary
Explore glossaries, detailed metric definitions, and other essential resources to better understand and navigate the reports on Arts Tableau, enhancing your overall experience.
Arts data reports offering
Our data reports aid reviews, award nomination, and decision making. Explore the reports we offer by their use type and gain an understanding of who can solicit them.
| Faculty of Arts Process | Reports offered |
|---|---|
| Faculty Killam Teaching Awards | Instructor SEoI Scores Report Instructor SEoI Comments Report Instructor Grading Report |
| Annual faculty merit and performance salary adjustment review | Departmental SEoI Scores Report (calendar year) |
| Faculty promotion, tenure and re-appointment | Instructor SEoI Scores Report |
| External review of departments | Teaching and Learning Dossier |
| Departmental internal review and explorations | Departmental SEoI Scores Report |
| Killam Graduate Teaching Assistant Awards | TA SEoI Scores Report (individual) |
| Review and re-appointment of teaching assistants | TA SEoI Scores Report (individual) TA SEoI Scores Report (departmental) |
| Faculty hiring search | Candidate Faculty Report |
| Course registration tracker | Course section registration tracker |
| Course registration activity tracking | Section registration tracker |