As of October 31, 2023, video recordings will be automatically removed from Zoom and Microsoft Teams, one year after each video is recorded. This new video retention policy will impact all faculty, staff, and student employees who use UBC accounts to record.
Why videos will be removed
Zoom and Microsoft Teams are tools for real-time, synchronous activities rather than long-term video storage. Therefore, using these tools for long-term video storage poses challenges such as operational inefficiencies, increasing storage costs, and complicating compliance with privacy requirements.
Alternatives
If you require tools for long-term video storage, media platform Kaltura or the file-hosting service Microsoft OneDrive ensures that these files can be kept for the long term in a sustainable way.
If you want to keep Zoom and Microsoft Teams video recordings, you will need to change how they are stored before October 31, 2023.
