WordPress Gravity Forms


WordPress Gravity Forms


Create online forms for administration, gathering information or conducting simple surveys and polls.

Provide a space on your website for visitors to share feedback and ask questions. Gravity Forms can also be used on course websites to pose quick questions or polls for promoting classroom discussions. Learn what faculty, students, or staff really think about an event, course, or program by getting them to fill out an anonymous evaluation survey. Gravity Forms are pre-installed and ready to be used on your UBC CMS WordPress website.

How do Gravity Forms work?

Site administrators must first activate Gravity Forms through the Plugins section in their site Dashboard. This will add the Forms section to your Dashboard menu, and from there you can start creating forms and embed them into webpages. Depending on the notification settings you chose after creating your form, you can get e-mail notifications every time the form is filled out. You can also view the full collection of form submissions through the Dashboard at any time.

How can it help me?

Gravity forms are ideal for gathering information from your site visitors without needing to rely on external software, such as Qualtrics or Fluid Survey. Your forms can be created and embedded within one location, which is your UBC Blogs or CMS site, making it suitable for site administrators.

Instructors using UBC Blogs for their courses may also implement Gravity Forms as a teaching and learning tool for their students.

Key Features

  • Choose from a broad range of survey questions, including file submissions from users.
  • Allow only logged-in users to fill out the form, or make it available to the public.
  • Customize submission notification settings.
  • Download form entries and view them offline in a spreadsheet format (CSV).
  • Download forms and import them to your other WordPress sites, eliminating the need to constantly recreate new forms.


  • Create simple forms and/or surveys within your WordPress site and easily embed them into your webpages.
  • Easy access to form entries and submission data.
  • Visitors will see the form within your website, rather than having to click on an external link, which increases their likelihood of filling it out.


  • Can only be created by WordPress site administrators.
  • Form submission data lacks statistical/analytical features.


  • Gravity forms are fully integrated with WordPress, allowing you to place it as a main page in your website. Form submission data is collected by WordPress and not by any third-party tools.

How are other Departments using Gravity Forms?

Getting Started


Event Registration/RSVP

  1. Site visitors fill out the form with their contact info.
  2. Form includes a ticket quantity field and a link to UBC ePayment to finalize the purchase.
  3. Visitors are issued receipts by UBC ePayment and confirmation emails are sent out through the provided contact information.

Feedback Surveys

  1. Site visitors fill out form anonymously, inputting information into fields enquiring about service satisfaction.
  2. Form entries are collected by WordPress and viewable by the site administrator.
  3. Form entries can be downloaded as a CSV file for offline storage and use.

Room/Venue Booking

  1. Site visitors fill out form with contact info and specify the room or venue they wish to book.
  2. Form includes fields for the date of room booking, the start and end times, and equipment or A/V requirements.
  3. Site administrators are notified by email when a form is submitted.

Teaching and Learning

Practice Tests/Quizzes

  1. Instructor sets up form with fields for short answer entry, multiple choice, and more.
  2. Students are provided with a link or directions on where to locate the form in the course blog.
  3. Instructors can view and download the students’ form entries and evaluate their responses or set the form to provide correct answers to students upon submission of each question or test.

Assignment/File Submission

  1. Instructor sets up with form with a file submission field, specifying the accepted file extensions (e.g. DOC, PDF, etc.).
  2. Student accesses the form and uploads the appropriate file.
  3. Instructor can download the submitted files through accessing the form entries.

Polls/Course Feedback

  1. Students fill out form anonymously, inputting information into feedback fields set up by the instructor.
  2. Entries are collected by WordPress and viewable by the instructor.
  3. Form entries can be downloaded as a CSV file for offline storage and use.
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