Microsoft Bookings

Microsoft Bookings is UBC’s self-service scheduling tool for 1:1 appointments and office hours.

It provides a web-based bookings page that connects to your Outlook calendar, automates confirmations and reminders, and can add Microsoft Teams meeting details for virtual appointments. Microsoft Bookings is commonly used for booking student advising appointments, office hours, or consultations, and can be added as a link in your email signature or on your web profile page.

Benefits

• Allows people to book a time with you online, based on your set availability for individuals
• Allows people to book a time with you or your team on online, based on your set availability with a shared booking page
• Sends automatic emails to confirm appointments and reduce no-shows
• Supports virtual meetings through Teams

Key Features

• Online booking page integrated to your Outlook calendar
• Customizable public and private settings like meeting types, availability, buffer times, and follow-ups
• Virtual meeting support with one-click Teams integration (Zoom links can be added manually via location)
• Personal Booking Pages are designed for individuals who want to let others schedule time with them directly. Instead of back-and-forth emails, you share a link and others pick a time that works for both of you. Useful for office hours.
• Shared Booking Pages are designed for departments and teams that offer services to multiple people. You define the services, set availability, and assign staff members. Visitors simply book what they need. Useful for advising, career, co-op services.

Getting started

For Individual Bookings Pages:

• Go to outlook.office.com/bookings and sign in with your UBC email (firstname.lastname@ubc.ca)
• Create a meeting type (title, duration, online/in-person, reminders)
• Share your Personal Bookings page link by adding it to your email signature or on your web profile page

For Shared Bookings Pages:

• Shared Bookings pages for your team or group must be requested from UBC IT using the request instructions below before they can be configured for use
• Once the Shared Bookings page is created it can be configured by using the MS Bookings portal and the instructions to configure the shared bookings page that was created

If you would like further support on Microsoft Bookings, please connect with us to learn more about the tool and its capabilities.