Collecting personally identifiable information on UBC & Arts CMS
March 1, 2023
When using UBC and Arts Content Management Systems (CMS), it is important to avoid the storage or collection of any Personally Identifiable Information (PII). It is your responsibility, as website owners and administrators, to ensure that the data you are collecting is allowed to be collected on UBC websites.
Personal Identifiable Information
PII is recorded information about an identifiable individual that is not otherwise available publicly. For example, PII includes, but is not limited to, Social Insurance Numbers (SIN), Passport Data, University Transcripts, Medical Records, and Student Numbers.
If any of your website’s forms are currently collecting personally identifiable information, please edit or remove the form as soon as possible.
Alternative Options
UBC IT has approved Qualtrics as a BC FIPPA-compliant tool, which can be used to collect sensitive data. Additionally, forms on Arts Internal Resources (AIR) can be used as a secure alternative, including forms that are used for online payments (i.e., UBC ePayment).