Sharing Files with Your Team

What is AdminFiles?

isit_sharing_files

Arts ISIT’s AdminFiles is a private and secure service that allows any employee under the department of Arts to store and share work files internally. Unlike other file storage systems on campus, AdminFiles is specifically intended for departments, school programs, and special projects within the Faculty of Arts. This is the electronic version of a cabinet you might have in the office.

 

Overview

  • Why: You want to share files with your team instantly and safely without worrying about space limits.
  • Features: AdminFiles provides unlimited storage space for Arts departments, schools, programs, units, and other special projects by request. This service works just like a USB, except your files will be backed up once they have been copy and pasted into the drive.
  • Pricing: Free with unlimited disk space.

Pros

All data is backed up daily and replicated to UBC Okanagan for disaster recovery purposes.

AdminFiles functions as a sharable USB plugged into your computer, so you don’t need to install any new programs.

Files are accessible anywhere via myVPN.

AdminFiles immediately shares your files with your entire team, so collaboration is simple and efficient.

Cons

All users MUST have a CWL account.

Guest users must apply for a sponsored CWL account in order to access AdminFiles.

All users have full administrative access, which means they can add, delete, and modify folders without your consent.

Files cannot be accessed through web browsers or mobile devices.

 

AdminFiles for Windows

Getting Started

  1. Request an AdminFiles account from Arts ISIT through the contact form “AdminFiles Request.” We will let you know once we have finished setting up your account.
  2. If you are on campus: 
    • Connect to the Internet through an ethernet cable OR through the WiFi network “UBC Secure.”
    • Proceed to “Setting Up AdminFiles.”
  3. If you are off campus:
    • Connect to the Internet through myVPN.
    • Proceed to “Setting Up AdminFiles.”

Setting Up AdminFiles

  1. Launch “My Computer” (on Windows 7 and earlier) or “This PC” (on Windows 8) through the Start icon in your toolbar. Click “Map network drive” in the menu.
  2. In the pop-up window, type “\\adminfiles.arts.ubc.ca\” as your Folder destination, followed by the name of your AdminFiles folder. This will be given to you after we have set up your account. In the screenshot, the name of the sample AdminFiles folder is “poli.”
  3. Check the boxes “Reconnect at logon” and “Connect using different credentials.”
  4. Click “Finish” when done.

Setup Guide - AdminFiles - Windows 01

Logging In

  1. When prompted to enter the network password, use your CWL credentials. Your username is “ead\yourCWLusername,” and the password is the same as your CWL login.
  2. You may check “Remember my credentials” so that you do not have to re-enter your login information each time you access AdminFiles.
  3. Click “OK” when done.

Setup Guide - AdminFiles - Windows 02

AdminFiles for Mac

Getting Started

  1. Request an AdminFiles account from Arts ISIT through the contact form “AdminFiles Request.” We will let you know once we have finished setting up your account.
  2. If you are on campus: 
    • Connect to the Internet through an ethernet cable OR through the WiFi network “UBC Secure.”
    • Proceed to “Setting Up AdminFiles.”
  3. If you are off campus:
    • Connect to the Internet through myVPN.
    • Proceed to “Setting Up AdminFiles.”

Setting Up AdminFiles

  1. Launch “Finder” and click “Go” in the top menu bar. Select “Connect to Server…”

Setup Guide - AdminFiles - Mac 01

  1. For the Server Address, type “smb://adminfiles.arts.ubc.ca/,” followed by the name of your AdminFiles folder. This will be given to you after we have set up your account. In the screenshot, the name of the sample AdminFiles folder is “politicalscience.”
  2. Click the “+” button to add it to your list of favourite servers.
  3. Click “Connect” when finished.

Setup Guide - AdminFiles - Mac 02

Logging In

  1. When prompted to enter your server name and password, ensure that you are connecting as a “Registered User.” Use your CWL credentials to connect. Your username is “ead\yourCWLusername,” and the password is the same as your CWL login.
  2. You may check “Remember this password in my keychain” so that you do not have to re-enter your login information each time you access AdminFiles.
  3. Click “Connect” when done.

Setup Guide - AdminFiles - Mac 03